Facilities Coordinator

Facilities Administrator

Hours: Monday to Friday, full-time hours.
Salary: Up to £32,685 dependant on experience.
Location: London

This is a permanent role.

Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period our client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible.

As a Building and Facilities Coordinator, you will be responsible for:
– Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces.
– Maintain workplace solutions stock levels.
– Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation.
– Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this.
– Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation.
– Implementing any recommendations, commissioning necessary works and reporting regularly on progress.
– Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate.
– Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers.
– Responsible for the security of the buildings (opening and closing)
– Support procurement processes, including preparation of specification and tender documents where required.
– Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception.
– Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken.
– Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations.

The ideal Facilities Coordinator will have/be…
– Good coordination experience
– Strong communications skills and experience
– Good administration skills and experience
– Self-motivated and enthusiastic with a solution focussed, positive ‘can do, will do’ attitude, putting the customer at the heart of every interaction.
– Will be able to work to deadlines
– Will have a keen eye for detail.
– Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership
– Good experience of Microsoft Office packages including Outlook, Word & Excel
– IOSH would be desirable but isn’t essential.
– MUST BE ABLE TO DRIVE

To be considered please submit your cv asap or email molly.martin@dynamiterecruitment.com for more information.